A client of Insight Global's is seeking an Administrative Assistant to join a leading technological company specializing in systems integration.
Day-to-day tasks include:
*Maintaining Accounts Payable Balances:
- Verify and enter Purchase Order, subcontracts, and Invoices into Navision.
- Verify Job cost allocations.
- Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9’s, Certificates of insurance, etc.
- Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.
- Assist with Amex reconciliations.
*General Office Maintenance:
- Cover reception area during business hours.
- Receive and provide general support to visitors.
- Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
- Answer and direct phone calls.
- Coordinate shipment of supplies.
- General office purchases for both Orlando offices.
- Maintain organized inner office procedures.
- Submit and reconcile expense reports.
- Draft and document any necessary documents.
- Document all incoming and outgoing correspondence.
- Respond to inquiries as required.
- Assist in the preparation of invoices and reports.
- Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.
- Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
- Additional tasks may be assigned by superiors from time to time depending on business demands.
Must Haves:
- Experience working in either Construction or Engineering firms
- Experience with Accounts Payable / Administrative tasks
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role include: healthcare insurance offerings and paid leave as provided by applicable law.
